Meetings and Events
The first and last thing related to any meeting is the ground transportation, at
Coastal Car Worldwide we want to ensure that every meeting starts
out and ends up on the right foot.
Coastal Car Worldwide excels in providing transportation for meetings
and events. We know that timing is crucial, changes are inevitable, and details
are the heart of what you do. To meet the unique needs of meeting and event planners,
we have a special team that focuses solely on meetings and events. We assign you
your own project coordinator who makes sure your ground transportation experience
Our Meetings and Events department specializes in transportation planning for meetings,
conferences, conventions, parties, dinners, tours and more. Our staff is experienced
in working with groups, large and small, and with all types of events, from corporate
meetings, Investigator Meetings, Speaker Training, Pharmaceutical Outings to film
Coastal Car Worldwide ensures exceptional results for every meeting
by concentrating on on the details to allow you to concentrate on your meeting.
Dedicated Meeting & Event coordinators provide one-on-one personal attention and
direction for the group portion of each program booked with Coastal Car Worldwide.
We have the ability to take your original excel manifest and flight check the entire
manifest in seconds; calculate options with various vehicle types and capacities;
export and send you multiple options for the same movement; and export the final
output directly into our reservations system in minutes. Once finalized, we can
track all reservations and changes, saving time and relieving stress.
With our Ride Status Notification, you can receive text and email alerts allowing
you to know the whereabouts and status of all your VIPs and attendees in real-time.
If you would like additional assistance with the transportation for your meeting
or event, you may request to have one of our coordinators assist on-site. Our coordinators
will work with you to ensure that your vehicles are on location, the chauffeurs
know their destinations, and help escort your customers and guests to their vehicles.
- Budget & forecasting tools for any city
- Manifest optimization displaying various vehicles & capacities
- Instant flight checks for every flight in seconds
- Reservation validation & verification process
- Local expertise with terminal logic for every airport
- Manifest management
- Instant travel confirmations
- Ride status notifications
- On-site coordinators & greeters
- Consolidated billing that occurs in Real-Time