Meetings and Events

The first and last thing related to any meeting is the ground transportation, at Coastal Car Worldwide we want to ensure that every meeting starts out and ends up on the right foot.  

Coastal Car Worldwide excels in providing transportation for meetings and events. We know that timing is crucial, changes are inevitable, and details are the heart of what you do.  To meet the unique needs of meeting and event planners, we have a special team that focuses solely on meetings and events. We assign you your own project coordinator who makes sure your ground transportation experience is flawless.

Our Meetings and Events department specializes in transportation planning for meetings, conferences, conventions, parties, dinners, tours and more. Our staff is experienced in working with groups, large and small, and with all types of events, from corporate meetings, Investigator Meetings, Speaker Training, Pharmaceutical Outings to film premieres.

Coastal Car Worldwide ensures consistent, exceptional results every meeting, every time, we will concentrate on the details and allow you to concentrate on the meeting.

Dedicated Meeting & Event coordinators provide one-on-one personal attention and direction for the group portion of each program booked with Coastal Car Worldwide.

We have the ability to take your original excel manifest and by utilizing Manifest Optimization Solutions (MOS) software, we can forecast budgets; flight check an entire manifest in seconds; calculate options with various vehicle types and capacities; export and send you multiple options for the same movement; and import the final output directly into our reservations system in minutes.   Once finalized, we can track all reservations and changes, saving time and relieving stress.

With our Ride Status Notification, you can receive text and email alerts, preparation calls, on-site calls, and VIP notification calls to ensure you know the whereabouts and status of all your VIPs.

If you would like additional assistance with the transportation for your meeting or event, you may request to have one of our coordinators assist on-site. Our coordinators will work with you to ensure that your vehicles are on location, the chauffeurs know their destinations, and help escort your customers and guests to their vehicles.

• Budget & forecasting tools for any city
• Manifest optimization illustrating various vehicles & capacities
• Unlimited instant flight checks for every flight in seconds
• Reservation validation & verification process
• Local expertise with terminal logic for every airport
• Manifest management  
• Instant travel confirmations
• Project management
• Ride status notification
• On-site coordination
• On-site greeters
• On-site dispatchers
• Real Time Billing
• Centralized Billing